An institute represents the ultimate knowledge organization. However, many researchers are not aware of the research activities within their own Colleges/institution. This often leads to redundancy in areas of research as well as reduced innovation and productivity since they are not aware of the available expertise and resources that could greatly contribute to their own research endeavors. Knowledge management represents a systematic means of acquiring, sharing, and using knowledge effectively within an Organization.

This paper explores web-based systems to connect researchers using knowledge management methodologies via a web-based portal.An attempt is made to build an educational Organization knowledge portal, to fill a perceived gap in knowledge sharing and accessibility within an organization. Here, sharing and capturing an individual’s knowledge via web portal for the beneficiary of that institution. So, since switch over are made frequent, this type of Knowledge Portal System helps the students and the faculty members in the institution helps to access the other’s knowledge for their improvement in academic.

This portal has the possibilities of a member registration, submitting news with some admin policies, sharing news or forums, download or upload articles and so on. The information’s is made friendly sharing among the staff members or students only who joins this knowledge portal domain. The News can be published only when the admin rights are properly given by the administrator. This is because to avoid publishing unwanted news in this domain. The news can be of general information about the college, functions in the college, giving awareness about particular topic / conferences etc. This portal is developed by using PHP,Ajax and My Sql databases.

By this, students get necessary information about various departments and departmental Activities, Curriculum, Lecture notes of an experienced staff members, References, Useful URLlinks, White papers, Discussion forum, Wiki’s and so on. In every higher educational institution such as in Engineering Streams, Teaching Staff members don’t get an effective knowledge share tool to create and share their knowledge base among themselves and with student communities. So, this paper will help to develop a knowledge share tool to improve effectiveTeaching – Learning Process effectively in any Educational Institution.

Key words: Knowledge Management, Web based Portal, Information Sharing, Information Capturing, Engineering Colleges, Students and Staffs, database.